How Do I Calculate What My Hotel Actually Needs Before Asking for a Quote?

The guide's hero gift Hotel Collection Fragrance From ₹299 The gift this guide is built around. Tap the photo for full details, scents and current per-unit pricing on the store. View this gift →Bulk quote on WhatsApp

Five things, and none of them is your floor area

The reason to do this yourself before asking anybody for a price is not distrust, it is that a specification produced from your building is the only one that can be checked. A quotation derived from your room count or your square footage cannot be argued with, because there is nothing in it that refers to your building. A zone list can be argued with, line by line, and that is worth twenty minutes. Five inputs. Input one is your enclosed volumes, and this is the only genuinely technical step. Take a floor plan of each level and draw a line at every door, every fire door and every full-height partition. The reason is that a diffuser does not project across a distance - it introduces fragrance into the air immediately around it, and that air then mixes as far as the building allows. A closed door is a wall for this purpose, a door opened forty times a day is a pump moving parcels rather than a channel holding a level, a fire door is permanent and must not be wedged, and a floor slab means a device serves one floor and never two. What remains after you draw the lines is a list of candidate volumes, and it is usually more numerous upstairs and fewer downstairs than people expect, because a large open ground floor is genuinely one volume while a guest floor is a set of small ones. Input two is the deliberate zeroes, and this is where a specification is actually made. Cross off, on purpose: every lift car, always - the smallest volume in the building, up to twelve people, ventilation you do not control, nobody able to leave until the doors open. Every kitchen and pantry, always, for any reason. All back-of-house, service corridors, linen rooms, waste stores and staff areas, which get extraction and dry storage rather than fragrance, both because fragrance combines with what is there rather than removing it and because staff are in those spaces for nine hours with no ability to leave. All covered outdoor areas, which cannot hold fragrance at all. Most corridors, because a corridor has no external wall, no openable window and no extraction of its own, receives room air at every door opening and clears almost none of it - continuity belongs in the lift lobby instead, which is enclosed, holds a level reliably, and is passed twice by every guest on every journey. And most guest rooms, because somebody sleeps there for eight hours and cannot leave when they have had enough, and the register already arrives from the corridor at a whisper. What is usually left for a typical property is the entrance and lobby, one lift lobby per floor, a restaurant approach, a bar, function space, and public washrooms. Input three is a level against each remaining zone, expressed as an outcome rather than a number, because numbers do not transfer between devices. Write it as a descending sequence from the front door: lobby highest and highest still means low, with deniability as the test - if a guest could accurately describe your fragrance after a stay, it was too high. Lift lobbies well below the lobby. Corridors at nothing or a whisper. Rooms lightest of all. Restaurant approach at or below the lobby, dining room at zero. Bar at the top of the gradient, because it is the one space that is chosen, escapable and enclosed. The only hard rule in the sequence is that it must never ascend as a guest moves deeper into the building. Input four is the hours, which most specifications omit and which decide whether you need machines or reeds in each position. Which zones must be off during food service. Whether a function room runs only when empty. Whether the lobby needs a gap programmed across breakfast because the restaurant is open to it. Whether a zone is walked by three shifts, in which case removing the dial altogether by using a reed is a real option. Input five is one register for the whole property, varied only by level, because a change of level reads as the building quietening while a change of register reads as a fault. Quiet Luxury, with white tea, bergamot and cedar, is the safest whole-property choice and holds its character at a whisper. Forest Suite, with cedarwood, vetiver and green leaves, is dry and structural. White Tea Serenity, with white tea, aloe and cedar, is the softest we make. Tea Garden, with jasmine, green tea and white tea, and Warm Welcome, with citrus, floral and sandalwood, suit entrances and public rooms. Old-World Glamour, with amber, violet and woods, and Lobby Bar, with citrus, pepper and amber, belong in a bar or lounge. All seven are Rs 299 for 15ml, Rs 999 for 100ml and Rs 1,799 for 300ml, they are SOSA's own interpretations, and we are independent and not affiliated with, endorsed by or associated with any hotel brand. We make seven registers rather than bespoke ones, and we would rather say that plainly than imply a service we do not offer. With those five you can price it. Our hardware is published: a Boond at Rs 799 for a small transitional space, a Sukoon at Rs 1,799 for a lift lobby or a suite, a Megh at Rs 3,499 with a 6L tank for a large public volume and a long run between refills, and reeds at Rs 749 to Rs 849 with three to four months from a bottle, refills at Rs 2,399 for 300ml and Rs 3,499 for 500ml. Machines take the water-based Hotel Collection at three to six drops per tank with a rinse between scents, never reed oil, which can damage them - two different systems that are not interchangeable. What we will not do is invent a monthly consumption figure, and it is worth saying why, because somebody will offer you one. Consumption depends on how many zones you run, at what settings, for how many hours, in what climate, in a building whose volumes we have not seen, and reed output additionally rises with warmth and falls with cold. A number produced without your zone list is a number produced from nothing, and it will be wrong in whichever direction suits the person quoting. Bring us the list and we will quote against it on WhatsApp. Two last pieces of advice on reading proposals. If a count scales with your room number rather than with your enclosed volumes, it came from a spreadsheet rather than from your plans - ask which volume each device serves and why that space needs one. And if a proposal has no zeroes in it, it has not been designed, because the zeroes are the part that requires a view. We make no therapeutic, medical or wellness claims of any kind, and SOSA ambient fragrance is for the air of a room only. Everything is alcohol-free and made to IFRA-compliant standards, and a portion of every order supports girl-child education through Nanhi Kali.

Pairs with this programme Megh Ultrasonic Diffuser (6L) ₹3,499 The natural companion to what you just read. Click the image to see it on the product page. View this gift →Bulk quote on WhatsApp

Walk the plan yourself and you can check anybody's proposal

Do this yourself first, not out of distrust but because a specification produced from your building is the only kind that can be checked line by line. Five inputs. Enclosed volumes: draw a line on each plan at every door, fire door and full-height partition, because a device introduces fragrance into the air around it and that air mixes only as far as the building allows - a closed door is a wall, a door opened forty times a day is a pump rather than a channel, and a floor slab means one device serves one floor. Then the deliberate zeroes, which is where a specification is actually made: every lift car, every kitchen and pantry, all back-of-house, all covered outdoor areas, most corridors and most guest rooms. Then a level against each remaining zone, written as an outcome rather than a number and descending from the front door, with the only hard rule being that it must never ascend as a guest goes deeper. Then the hours - what must be off during food service, what runs only when a room is empty, and which zones three shifts walk through, since that is an argument for removing the dial entirely. And one register for the whole property.

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The gifts this guide recommends - tap any image to see it on the store

Hotel Collection Fragrance From ₹299 See details → Megh Ultrasonic Diffuser (6L) ₹3,499 See details → Sukoon Ultrasonic Diffuser (500ml) ₹1,799 See details →

Planning volumes? WhatsApp the bulk desk on +91 96192 18531 with your customer count, per-unit band and timeline - we will quote and build the programme with you.

Device counts are in the device count chapter, the machine question in the one-versus-many chapter, and technology in the technology chapter.

The SOSA business gifting edit

Whatever your business gifts, the logic is the same: gift the milestone moment, set the per-unit band by customer value, keep the register gentle and crowd-safe, and brand the gesture with your card rather than your logo on the product. Every SOSA fragrance is alcohol-free and made in India, and a portion of every order supports girl-child education through Nanhi Kali - so every customer gift quietly gives twice. Here is the full business range by per-unit band.

Scent your own space too The SOSA Vaayu at ₹11,999 - the scent machine for showrooms, lobbies and offices Waterless cold-air diffusion to ~1000m³ with app and timer control. Run it in your own premises so customers experience the scent there - then gift them the matching fragrance to take home. That loop is how a space becomes a memory. Tap to see full specs. See the Vaayu →

Complete the programme Sukoon Ultrasonic Diffuser (500ml) ₹1,799 The piece that rounds out the gifting programme. Tap the image to view details and current offers. View this gift →Bulk quote on WhatsApp

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